Product Guides and Resources

Creating Presentations

Establishing Objectives

• Organizational Change
  
  
  • Communicate reason behind change
  • Outline background behind change
  • Define expected results of change
  • Construct timeline of change
• Workload Distribution
  
  
  • Define time and resource obligations
• Strategic Planning
  
  
  • Define who, what, where, when, why and how
  • Anticipate objections and questions
• Brainstorming Session
  
  
  • Prepare discussion-starting questions
  • Record ideas as they are offered
• Performance Review
  
  
  • Prepare visual aids to express performance
  • Discuss trends

Creating PowerPoint Slides

• Text
  
  
  • Include only crucial information
  • Stray from more than six words per line, six lines per slide
  • Limit the total number of slides
  • Use large font to signify important points
  • Use text colors that contrast with the background
  • Avoid all capital letters
  • Avoid abbreviations
  • Limit punctuation marks
  • Use 24-point and larger font
  • Use larger fonts for slide titles
  • Avoid italicized fonts
• Graphics
  
  
  • Use design templates
  • Standardize graphics
  • Avoid more than two graphics per slide
  • Avoid flashy graphics
  • Limit the number of colors used
• Transitions
  
  
  • Standardize transitions
  • Avoid loud sound effects

Creating Visual Aids

• Choose the visual aid based on the meeting goals and objectives
• Create concise visual aids
• Determine the message of the visual aid
• Stray from visual aids with lengthy reading material
• Create visual aid printouts for meeting participants