ACT Conferencing Privacy Policy

ACT Teleconferencing, Inc. ("ACT") operates and owns (the "Site"). ACT values your privacy, and ACT has created this Privacy Policy to describe generally how ACT collects, uses and transfers the personally identifiable information about you that is collected by ACT through the Site.

Please review this Privacy Policy. By using the Site, or by otherwise providing any personally identifiable information to ACT, you are consenting to the collection, use and disclosure of your personally identifiable information as set forth in this Privacy Policy. If you do not consent to the use of your personally identifiable information as described in this Privacy Policy, please do not provide any personally identifiable information about yourself to ACT.

What is Personally Identifiable Information?

The term "personally identifiable information" means information that identifies you personally, alone or in combination with other information available to us. Your personally identifiable information may include your name, your email address or your telephone number.

Why We Collect Personally Identifiable Information

Why do we collect your personally identifiable information? Because it helps ACT deliver superior services to you, including customer service. Also, it allows ACT to streamline the request of services from the Site. In addition, your personally identifiable information helps us keep you posted on the latest service announcements, special offers and events that you might like to hear about.

Information Collected by ACT through the Site

ACT collects information, some of which may be personally identifiable information, that you choose to provide to us by email or through your use of the Site. For example, by filling out an information request form or a contact form. ACT may collect general and non-personally identifiable information from you, such as information about your use of the Site and the Internet.

Anonymous Technical Data. When you access the Site, ACT may use standard web server technology to collect technical information, such as the name of your Internet service provider, its IP address, the name of its server, your operating system and your browser type. ACT uses this information to improve the Site and make it more compatible with the technology used by ACT's visitors. The information we receive depends on the settings on your web browser. Please check your browser if you want to learn more about what information your browser sends or how to change your settings. This type of information does not identify you personally. Unless you access this Site through an email we have sent you or have created a "user identity" by logging on during one of your visits, this information will not be linked to information that identifies you personally. We use this information to create statistics that help us improve our sites and make them more compatible with the technology used by our Internet visitors.

Anonymous Click-Stream Data. When you access the Site, ACT may use "cookies" and related technologies to collect what is commonly called "click-stream data," to track your use of the Site. For example, ACT may track which pages you view and which links you use. ACT uses click-stream data to determine what features and information are important and valuable to you, as well as assisting ACT to determine whether the Site is easy to use or whether it needs to be revised. Click-stream data does not identify you personally.

What are "cookies?" Cookies are small text files of information that are created by the ACT server and are placed on your hard drive. Cookies make it possible for ACT to recognize you as you move from page to page, but they do not personally identify you. The use of cookies by ACT is intended to make your use of the Site easier and to save you time.

Can I reject "cookies?" If you do not wish to receive cookies, you may set your browser to reject cookies or to alert you when a cookie is placed on your computer. Although you are not required to accept cookies when you visit the Site, you may not be able to take advantage of all the features of the Site or services offered by ACT through the Site.

Personally Identifiable Information You Provide. ACT collects the information (which may include personally identifiable information) you knowingly and voluntarily provide to us when you use the Site. For example, ACT collects the information you provide when you request information from ACT or if you complete an online form to schedule conferencing services through the Site. ACT will use reasonable efforts to notify you on the Site if you are being asked to input data that ACT will collect. This information may include, for example, your name, the name of your company, your or your company's mailing address or your email address.

Supplemental Information. ACT sometimes supplements the information you provide with information that is received from third parties. For example, if ACT receives an inaccurate postal or zip code, ACT may use third-party software to correct the error.

You Can Choose to Limit the Disclosure of Personally Identifiable Information

ACT attempts to notify you about which personally identifiable information you provide is optional and which is required. Even if such personally identifiable information is required, you can always choose to decline to provide ACT with such information. However, if you do not provide ACT with required personally identifiable information, ACT may not be able to respond to your requests or to provide you with all of the services sought by you. If you have any concerns about the Privacy Policy or about how ACT handles your personally identifiable information, please contact us at the address below.

How Does ACT Use the Personally Identifiable Information It Collects?

ACT uses the information provided by you to ACT, including personally identifiable information, for the purposes for which you provide it, including, without limitation, to provide you with information and services requested by you. Additionally, if you enter into a legal agreement with ACT, ACT may use the personally identifiable information provided to ACT to perform ACT's contractual obligations under such agreements. From time to time, ACT may also send you information about ACT services and offerings and about certain products and services of selected third parties that may be of interest you. If you do not wish to receive emails or posts from us for these purposes, please let us know by contacting us at the address below using "email unsubscribe" or "mail unsubscribe" in the subject heading.

ACT may combine information provided by you or collected by ACT, including, without limitation, personally identifiable information with information it receives from third parties and use such aggregated information for marketing efforts.

ACT may also use personally identifiable information or aggregated information (information that cannot identify you) to run the Site and to improve the content and functionality of the Site, increase the effectiveness of ACT's customer service, improve fraud prevention, perform marketing research and for other marketing purposes. ACT may also remove all the personally identifiable information and use the anonymous data for historical, statistical or scientific purposes.

ACT may use personally identifiable information for other business purposes, provided such uses are allowed by applicable law.

Does ACT Share Personally Identifiable Information with Others?

If ACT shares any personally identifiable information with third parties, it does so to the extent allowed by law and regulation. ACT may share the personally identifiable information about you with its third-party service providers who act for or on behalf of ACT. These companies are not authorized to use your personally identifiable information for any other purpose, and they are bound by contract to treat all of your personally identifiable information as confidential. ACT may also share your personally identifiable information with ACT's corporate affiliates, which can use your information only in the manner that ACT does.

In some other, limited circumstances, ACT may share or transfer information, including personally identifiable information in ACT's databases to an unrelated third party. For example, to comply with a legal requirement or court order; in the event of a tax audit or other investigation; to investigate a possible crime, such as credit card fraud; to protect the security of the Site and the integrity of ACT's databases; if ACT reorganizes or merges with another organization or in some similar event. Whenever ACT shares personally identifiable information with third parties, ACT takes reasonable steps, by contract or otherwise, to limit the use and prevent the unauthorized disclosure of that personally identifiable information.

ACT does not, at this time, share its mailing lists with other organizations, except as described above. ACT does not lease or sell personally identifiable information to third parties.

How Long Does ACT Retain Personally Identifiable Information?

ACT retains personally identifiable information only as long as necessary to provide the services and information you request or as otherwise required or permitted by applicable laws.

How Can You Review, Correct and Update Your Personally Identifiable Information?

You may review, correct and update the personally identifiable information you provide to ACT by emailing us at or writing us at:

Attention: Webmaster
ACT Teleconferencing, Inc
1526 Cole Blvd, Suite 300
Lakewood, CO 80401
United States

ACT will use all reasonable efforts to ensure that your information is removed from, or corrected in, ACT's records.

Does ACT Collect Personally Identifiable Information from Children?

This Site is not intended for persons under 18 years of age. ACT does not knowingly solicit or collect personally identifiable information from or about children under the age of 18, except as permitted under applicable law. If your child has submitted personally identifiable information, and you would like to request that such information be deleted from ACT's records, you may do so by contacting us at

How Does ACT Store and Protect Your Personally Identifiable Information?

While it is in our possession, your personally identifiable information will generally be stored in ACT databases. Most, if not all, of these databases will be stored on servers and storage devices located in the United States. United States data protection laws may not provide as much protection as the data protection laws in force in your country. If you are located in a country outside the United States, by using this Site, you consent to the transfer of your personally identifiable information to the United States.

ACT maintains reasonable physical, electronic and administrative safeguards to protect the confidentiality, security and integrity of your personally identifiable information. Although ACT uses reasonable security measures to help protect your personally identifiable information against unauthorized disclosure, misuse or alteration, as is the case with all computer networks linked to the Internet, ACT cannot guarantee the security of information provided over the Internet and will not be responsible for breaches of security beyond ACT's reasonable control.

Links to Third-Party Internet Sites

This Site may contain links to other websites operated by ACT or one of its affiliates. It may also contain links to third-party websites that neither ACT nor ACT's affiliates control. This Privacy Policy applies only to personally identifiable information collected through this Site and does not apply to personally identifiable information collected on any other website operated by ACT, nor by ACT's affiliates, nor to personally identifiable information collected on third-party websites. If you access other websites through a link on this Site, please take a few minutes to review the terms of use and privacy statement posted on each website you visit.

When Can This Privacy Policy Change?

ACT may revise or update the Privacy Policy in its sole discretion, provided such revisions are in accordance with applicable law. Accordingly, ACT reserves the right to update or modify this Privacy Policy, at any time, and without prior notice, by posting the revised Privacy Policy on this Site. If ACT modifies the Privacy Policy, ACT will use reasonable efforts to notify ACT members and the general public by appropriate methods, including changing the "last revised" date found below.

This Privacy Policy is effective as of: January 5, 2006

International Users

All information provided to ACT or collected by ACT is delivered to or shared with ACT in the United States of America. When such transfer of personal information takes place, we take appropriate measures to protect such personal information.

Governing Law

ACT is a United States corporation. This Privacy Policy forms part of our Terms of Use, and as such, shall be governed under the laws of the State of Colorado, United States of America, without regard to its conflicts of law provisions.

Who Can I Contact for Further Information?

If you have any questions about this Privacy Policy or ACT's use of your personally identifiable information, please email us at, or contact us at:

Attention: Webmaster
ACT Teleconferencing, Inc
1526 Cole Blvd, Suite 300
Lakewood, CO 80401
United States